{"id":31573,"date":"2023-03-29T11:47:47","date_gmt":"2023-03-29T17:47:47","guid":{"rendered":"https:\/\/futureearth.org\/?p=31573"},"modified":"2023-12-20T06:59:14","modified_gmt":"2023-12-20T13:59:14","slug":"vacancy-finance-and-administration-officer-sweden-hub","status":"publish","type":"post","link":"https:\/\/futureearth.org\/2023\/03\/29\/vacancy-finance-and-administration-officer-sweden-hub\/","title":{"rendered":"Vacancy: Finance and Administration Officer (Sweden Hub) &#8211; Position Filled"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<span style=\"font-weight: 400\">We are looking for a Finance and Administration Officer to join our small team in Stockholm and take charge of the financial operations while our colleague goes on parental leave. You should be familiar with audits, invoices and budget preparations. Our ideal candidate demonstrates interest in managing project accounting, project reconciliations and grant administration. You should also have excellent organizational skills and be able to handle time-sensitive tasks. Ultimately, you\u2019ll be responsible for the day-to-day management of our financial transactions and procedures and report to the Head of Finance and Administration.<\/span><\/p>\n<p><b>Responsibilities<\/b><\/p>\n<p><span style=\"font-weight: 400\">Financial administration<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Administrate and manage financial reporting to funders<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Process incoming and outgoing invoices<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Responsible for project reconciliations<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Liaison with book-keeping agency<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Quality assure project accounting<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Quality assure monthly and annual closing of the accounts<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Support with payroll (outsourced)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Participate in preparation of operating and grant budgets when required.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Process travel claims and expense reports<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Project support<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Assist in the preparation and review of subgrant agreements<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Support the procurement process for services and goods<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Provide financial support for new funding proposals<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ensure alignment with funders\u2019 requirements<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do periodic review of systems and polices and make recommendation for policy and systems change.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Support in different events and meetings arranged by the hub<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Travel support and reimbursements from external participants\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Be adaptable and flexible to take new tasks and new assignments as requested from<\/span><span style=\"font-weight: 400\"> time to time<\/span><\/li>\n<\/ul>\n<p><b>Essential skills\/experience<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Degree in finance\/business administration or equivalent.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Solid work experience from project accounting, administration and financial follow-up.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Fluency in written and spoken Swedish as well as English, the working language of Future Earth internationally.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Structured with a proactive, solutions-oriented mindset\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Flexible with strong interpersonal skills, a good team player<\/span><\/li>\n<\/ul>\n<p><b>Desired skills\/experience<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Experience from a finance role preferably in an academic environment, foundations or non-profit organizations.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Experience of contract management for services and agreements<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Experience of working in the public sector or a foundation<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">For equality and diversity reasons we would like to encourage male applicants as well as applicants with other ethnic backgrounds than Swedish.<\/span><\/p>\n<p><b>Position<\/b><b><br \/>\n<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400\">Temporary position <\/span><i><span style=\"font-weight: 400\">(\u201cvikariat\u201d)<\/span><\/i><span style=\"font-weight: 400\">, fulltime employment, starting date in May 2023. Duration 18 months (approx. until September 2024). This position is based at the Swedish global hub of Future Earth (Stiftelsen Future Earth Sverige) and we sit in the building of the Royal Swedish Academy of Sciences in Stockholm. Close to public transport, local buses, and underground.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Owing to the global nature of the work, some out of office hours work is required.<\/span><\/p>\n<p><b>Application<\/b><b><br \/>\n<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400\">Please, submit your CV with a cover letter in Swedish. Send your application by email with \u201dFinance and Administration officer\u201d in the subject line. Applications will be considered on an on-going basis at the latest by\u00a014 April 2023.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Send your application to: sweden@futureearth.org<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">Contact Therese \u00d6reteg on above email address if you have questions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Please note that any application submitted that does not follow the above instructions will be not be considered.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Only shortlisted candidates will be contacted for an interview.<\/span><\/p>\n<p><i><span style=\"font-weight: 400\">We follow the rules of GDPR. The recruitment process is based on competence, equality and <\/span><\/i><i><span style=\"font-weight: 400\"><br \/>\n<\/span><\/i><i><span style=\"font-weight: 400\">non-discrimination policy. <\/span><\/i><i><span style=\"font-weight: 400\"><br \/>\n<\/span><\/i><i><span style=\"font-weight: 400\"><br \/>\n<\/span><\/i><i><span style=\"font-weight: 400\">Sales calls or contact regarding other recruiting and manning solutions will be declined.<\/span><\/i>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]We are looking for a Finance and Administration Officer to join our small team in Stockholm and take charge of [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/futureearth.org\/2023\/03\/29\/vacancy-finance-and-administration-officer-sweden-hub\/\">READ MORE<\/a><\/p>\n","protected":false},"author":135,"featured_media":30095,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[3563,3435],"_links":{"self":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/31573"}],"collection":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/users\/135"}],"replies":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/comments?post=31573"}],"version-history":[{"count":3,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/31573\/revisions"}],"predecessor-version":[{"id":31734,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/31573\/revisions\/31734"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/media\/30095"}],"wp:attachment":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/media?parent=31573"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/categories?post=31573"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/tags?post=31573"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}