{"id":29345,"date":"2021-12-22T09:11:23","date_gmt":"2021-12-22T16:11:23","guid":{"rendered":"https:\/\/futureearth.org\/?p=29345"},"modified":"2022-03-18T18:57:13","modified_gmt":"2022-03-19T00:57:13","slug":"vacancy-administrative-assistant-sweden","status":"publish","type":"post","link":"https:\/\/futureearth.org\/2021\/12\/22\/vacancy-administrative-assistant-sweden\/","title":{"rendered":"Vacancy: Administrative Assistant (Sweden) &#8211; Position Filled"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<em>Are you the person we are looking for to join our international team at Future Earth?<br \/>\n<\/em><br \/>\nYou will work with administration and accounting tasks and liaise with internal and external partners to organize events, conferences and to support projects in a stimulating international environment.<br \/>\nYou should be comfortable collaborating at different levels in the organisation and using your initiative and problem-solving skills.<\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<ul>\n<li>Planning of meetings and events including logistics, bookings, contact with suppliers and budget follow-up.<\/li>\n<li>Managing calendars and travel bookings, coordinating meetings including taking notes and support for events. Events may include travel when needed.<\/li>\n<li>Sustainability coordinator for the Swedish Hub including reporting and routines.<\/li>\n<li>Responsibility for office supplies, handling post, Dropbox, GDPR and document management.<\/li>\n<li>Responsible for the shared office space.<\/li>\n<\/ul>\n<p>You are a problem solver, take initiative and bring new ideas to the team. You may support the communications team, assisting with large mailing-outs, conference material and publications.<\/p>\n<p>Additional duties include support for incoming and outgoing invoices, handling travel expenses and cost reimbursement and other financial support.<\/p>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>Experience in administrative work, preferably in an academic environment, foundation or non-profit organisation.<\/li>\n<li>Financial background, at least upper secondary school level.<\/li>\n<li>The position requires excellent computer skills in Microsoft Office and excellent command of English and Swedish.<\/li>\n<li>Ambitious, goal oriented, structured and attention to detail are necessary skills.<\/li>\n<li>We would like to see that you are a team player, take an interest in organizing events and that you have good social and communication skills.<\/li>\n<\/ul>\n<p><strong>Position<\/strong><\/p>\n<p>Temporary positions for 12 months, full time with start date in January\/February 2022.<\/p>\n<p>Collective agreement with Fremia.<br \/>\nThe office is located at the Royal Academy of Science, close to local buses and underground.<\/p>\n<p><strong>Application<\/strong><\/p>\n<p>Please, submit your CV with a cover letter in English. Send your application by email with \u201dAdministrative assistant\u201d in the subject line. Applications will be considered on an on-going basis at the latest by\u00a023 January 2022.<\/p>\n<p>Send your application to: <a href=\"mailto:marie.edlund@optimalanalys.com\">marie.edlund@optimalanalys.com<\/a><br \/>\nContact information: Marie Edlund, HR Consultant +46 (0)704756053<\/p>\n<p><em>We follow the rules of GDPR. The recruiting process is based on competence, equality and non-discrimination policy.<br \/>\n<\/em><em>Sales calls or contact regarding other recruiting and manning solutions will be declined.<\/em><\/p>\n<p><em><strong>View full posting and Swedish description\u00a0<a href=\"\/wp-content\/uploads\/2021\/12\/Administrativ-assistant-SFES-Eng-and-Swe-2021-12-22-Final-for-publication.pdf\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/strong><\/em>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]Are you the person we are looking for to join our international team at Future Earth? You will work with [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/futureearth.org\/2021\/12\/22\/vacancy-administrative-assistant-sweden\/\">READ MORE<\/a><\/p>\n","protected":false},"author":102,"featured_media":29346,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[3563],"_links":{"self":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/29345"}],"collection":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/users\/102"}],"replies":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/comments?post=29345"}],"version-history":[{"count":4,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/29345\/revisions"}],"predecessor-version":[{"id":29695,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/posts\/29345\/revisions\/29695"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/media\/29346"}],"wp:attachment":[{"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/media?parent=29345"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/categories?post=29345"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/futureearth.org\/wp-json\/wp\/v2\/tags?post=29345"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}